How To Record Screen Of Windows Using Microsoft Office

Sometimes entrepreneurs, lecturers, news researchers, support staff, or instructors find themselves in a situation where the best and a more fashionable way to describe a problem or idea would be in actual-time using video recording. This can be done effectively on Windows operating systems using Microsoft Office – PowerPoint-2013 and later.

The screen-recording software available in Microsoft Office Setup PowerPoint-2013 and later enables users to record actions on their computer desktop – together with the related sound, and then put it on a presentation slide, or even save it as an independent file to use in another program. This can help individuals greatly especially when demonstrating realistic information more clearly to other people. 

Before you can start recording screen actions on your computer and listen with an associated sound, you need to make sure that you have sufficient storage space to enable it to record and save. 

Additionally, you need basic computer hardware like the microphone, sound card and speakers to make everything work successfully. 

This article shows how you can capture screen actions in form of video and use it in your Microsoft Office presentation or even store the video as a separate file in your computer system.

Steps To Use Microsoft Office office PowerPoint-2013 and Later To Record a Video of Screen.

Please note that in order to use this feature in PowerPoint-2013, you will need to install the update available on this link: ( https://www.support.microsoft.com//en-us//help//2956149//february-16-2015-update-for-powerpoint-2013-kb2956149//). For the newer versions, you don’t need to install any update to use the new screen-recording feature.

Please open the PowerPoint presentation file you want to add a screen-recording and follow the steps below:

1. With your PowerPoint file open, select the slide you want to put the screen-recording on.
2. Using your mouse, place the cursor on the ?Insert’ tab and click on it. On this tab, move your cursor, and select and click on ?Screen Recording’. 
3. A control-doc setting for screen-recording will appear. Now click where it says ?Select Area’ or use the 'WinKey+Shift+A' combinations keys as a shortcut. (By default, the size of the area you can record is 64 × 64 Px).

Here, click and drag the cross-sign cursor that appears so as to select the screen-area where you want to capture a video.

Note: Your previous selection area appears on screen if you had done screen-recording using PowerPoint before. So you can continue with your recording or start-over again by clicking ?Select Area’ Additionally, you can choose to deselect the ?Record Pointer’ and ?Audio’ options if you don’t want PowerPoint to use mouse-pointer and audio automatically.

4. Now, click ?Record’ or use the windows combination-keys 'Win–Key+Shift+R'. 

Note: While recording, the control-dock will slide-up over the margin. Please pin it to the screen, or point the cursor at the top of computer-screen to make it reappear.

5. You will need to control your screen-recording using the following actions:

• To stop recording temporarily, click ?Pause’ or use 'Win–Key+Shift+R' keyboard shortcut.
• To continue after a pause, click ?Record’ or use 'Win–Key+Shift+R' keyboard shortcut.
• To finish your recording, click ?Stop’ or use 'Win–Key+Shift+R' keyboard shortcut.

6. When you finish your recording, you need to save your PowerPoint-presentation by clicking on the ?File’ tab and then ?Save’. You can simply do this by  pressing 'Ctrl+S' on your keyboard for quick saving. Your presentation will be saved and the recording perfectly embedded on the selected slide (the slide you chose in step one).

Note: You can save your recording as an independent file. Simply right-click on the video-image (this is represented as a single-picture on the current-slide). Then select and click ?Save Media as..’. Here specify the name of the file you want to save and its location and click the ?Save’ button.
Saving Your Screen-Recording As an Independent File From Microsoft Office Power-Point

To save your recording as a separate-file in PowerPoint-2013, you need to ensure that all the required updates are installed. Ensure you have PowePoint version-15.0.4641.1001- or the latest. Moreover, you need the following additional updates:

• KB-2883051 (Link Address: http://www.support.microsoft.com//kb//288305//)
• KB-2883052 (Link Address: http://www.support.microsoft.com//kb//2883052//)

The above updates will enable you to save your screen-recording as an independent file that can be played without depending on your PowerPoint document. Once these updates are successfully installed, you will be able to save your recorded video as a separate file. Follow the following procedure.

1.  Just right-click on the image on the slide (the image represents the video frame of your recording), and click the action ?Save Media as..’. Make sure that your computer storage space is sufficient to save the file. If not, delete some files to free up some space and once done, try to save the file again.


2. Once you click the ?Save-Media-as..’ action, a dialog box requesting you to select a folder to save your file will pop-up. Write the name of your video file.


3. Finally, click the ?Save’ button and the file will be saved successfully and separately in your computer.

By default, videos are saved using MP4-format.

Customizing the ?Start’ Settings of The Recorded Video

On the slide containing the recorded video, right-click on the recording’s video-frame and click ?Start’. Depending on your preference, choose the way you want the video to start during your presentation. This can either be automatically when a presentation slide containing the video appears, or when the video is clicked during the presentation.

Trimming The Video In Order to Suit Your Purpose

The following instructions will help you understand how to trim your video in your Microsoft Office PowerPoint-presentation. Go to the slide containing the video and do the following:

1. Right-click on the video-image and on the box that appears, click ?Trim’.
2. Click ?Play’ so as to find where your video-footage needs to be trimmed.
3. When you find a point or position where you want to trim your video, click ?Pause’

Note: Buttons ?NextFrame’ and ?PreviousFrame’ can help you specify accurate timing during trimming.

• d) Either:

• Move the green-marker (usually represents the start point of the video) using your mouse-cursor to trim-the-beginning of the video/clip. Drag the green marker to a specific start position for the clip.
• Move the red-marker (usually represents the end-point of the video) using your mouse-cursor to trim-the-end of the video/clip. Drag the red-marker to a specific end position for the clip.
• e) Click ?Ok’ to finish trimming the video

Applying Style to the Video-frame of Your Presentation

To apply your favorite style for your video-frame, simply right-click on the video-image and click ?Style’. Here, choose your favorite style and you will be okay with the video-frame settings.

This guide will be useful every-time you need to capture a video on your computer desktop for use in your Microsoft Office PowerPoint-presentation.